Here’s a suggestion.  Next time you’re in a rush to get out of your house. Don’t shut the windows or the front door.  Just give the keys to a passing stranger. Ask them as a favour, could they lock-up and leave the keys under the front door mat for you.  I perhaps know what you’re thinking.  What’s that got to do with Office 365 backup?

You initial reaction might be that we gone raving mad. Nobody in their right mind would do that anyway.

Don’t compromise Office 365 Security

You think that idea was ridiculous?  Then consider this. Imagine you are responsible for all the data within your company and to service that requirement you use Microsoft’s Office 365. You correctly realise that Microsoft takes good care of the data but doesn’t back it up, so to protect your data against end user deletion you wisely elect to back it up yourself. So how do you do that?  Do you give your administrator username and password to another third-party company and ask them to look after it for you?  Store your credentials somewhere in the cloud, and while you’re at it, ask them to copy all your data to that undefined location?    Or should do you consider an alternative solution?

Admittedly, the suggestion about your house keys are ridiculous and you wouldn’t do such a thing.  But what about your company data.  What if the worst happened.  Could you defend having taken the risk.

Recently Microsoft jumped through a great many ‘hoops’ to set up their Office 365 data centres so that US data stayed in the US and European data, similarly stayed within the EU.  But with smaller cloud data store companies, are you sure where the data resides?

Have you got important and private private company data? Well here’s a suggestion. Don’t give it to someone you don’t know to look after a copy for you. There’s a better idea. You keep that copy of that data, yourself, onsite.

Office 365 Backup Solutions

Most leading backup solutions are SaaS solutions, where the application is running in the cloud. With all your data in the cloud too.  For protection against data deletion, the approach is reasonable against that specific risk.   But why increase your overall exposure.  Why not keep your authentication credentials and your data under your hat, so to speak.

Easier Backup runs on a computer in your office. The application runs in-house on almost any recent version of Windows and allows you to store the data in-house on pretty well any device you can see from that computer. Anything from a local disk drive, to a NAS drive on your network, through to large scale dedicated in-house storage solutions such as Hitachi Vantara’s HCP portal which can scale to almost anything you like.

We say run the software in your own office and please don’t send us your username and password. We neither need nor want it.

Perhaps we should have called the software ‘Safer’ instead of ‘Easier Backup’.